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HRW - Respondent Permission

Respondent Permission Allowing Client Access to Viewing via Direct Observation or via Recordings of MR Fieldwork

1. Privacy Notice

The research will comply with UK Data Protection laws and Regulations and with the British Healthcare Business Intelligence Association’s Legal & Ethical Guidelines, EphMRA Code of Conduct, Market Research Society Code of Conduct and Intellus Worldwide Code of Conduct

Any information you provide us with will be treated as confidential, it will be combined with feedback from others like yourself. You will remain anonymous unless you give permission to be identified.

You have the right to refuse to answer questions or withdraw at any time. For more information about your rights please see our privacy notice, it is available at https://www.hrwhealthcare.com/privacy/.

The name of the company sponsoring this work will be named at the end of your interview.

Your data is kept for the period of time required to complete this research and is then archived under secure conditions. It will be kept no longer than necessary for the purposes explained in this Notice.

HRW and its employees will have access to your personal data for the purposes of this project. HRW has offices in Europe and the USA and our employees participate in projects which are shared between our offices. We also operate on global systems. Therefore, your data may be shared with countries outside your country. Safeguards are in place to permit these transfers and we apply appropriate technical and operational measures to keep your data confidential.

For more information about HRW Ltd (UK), and HRW Inc. (US), please contact HRW Data Protection Officer on : [email protected]

AE reporting: HCP

We are required to pass on to our client details of adverse events/product complaints pertaining to their products that are mentioned during the interview. If this happens, we will need to collect details and report the event, even if you have already done so via your country’s system for reporting adverse events. You will be asked whether you consent to us passing your details to the client company’s drug safety department for their follow up, but you may choose to remain anonymous. This will have no impact on the confidentiality and anonymity associated with the interview itself.

AE reporting: Non-HCP

We are required to pass on to the sponsoring client any details of side effects or product complaints relating to their products that are mentioned during the interview. This is to help them learn more about the safety of their medicines. If this happens, we will need to collect details and report the side effects or product complaint. You will be asked if you give permission for us to pass your contact details to the company’s drug safety department for them to follow up. This will have no impact on the confidentiality and anonymity associated with the interview itself.

Declaration

Yes

I have read and understood the recruitment information provided, including the Privacy Notice, and agree to continue. I agree to HRW Ltd. and HRW Inc. processing the information about me that I provide for the purposes stated above

2. Observing Research Live

I understand that pharmaceutical company (and their agents) that commissioned this market research study may:

Watch the interview live through a one-way mirror

Listen live to a non-anonymised interview via an online web-platform as the interview takes place.

Watch live to a non-anonymised interview via an online web-platform as the interview takes place.

I understand that all those listening or viewing the recording must respect the confidentiality of all information exchanged in market research interviews and that no sales approaches will be made to me as a consequence of the company having this access.

We would prefer not to reveal the name of the healthcare/pharmaceutical company until the end of the interview, just in case knowing this affects any responses.

I understand that the purpose(s) of the company observing live will be Market Research
The people in the company who will listen to or view will be in the following functions/roles: Market Research Department, Marketing Department, Regulatory Departments

Declaration

Do you consent to your interview being listened into <and viewed> by members of the sponsoring company (and their agents) for the purposes above?

Yes

The audio/video recording may be transferred outside of the EEA.

Yes

3. Accessing Recordings

I understand that the pharmaceutical company (and their agents) that commissioned this market research study may

Listen to a non-anonymised interview audio recordings at their offices

Watch non-anonymised interview video recordings at their offices

Listen to non-anonymised audio recordings of pre-work (audio/ video diaries)

Watch non-anonymised video recordings of pre-work (video diaries)

Listen to non-anonymised audio recordings from online bulletin board task uploads (audio/ video)

Watch non-anonymised video recordings from online bulletin board task uploads (video diaries)

We would prefer not to reveal the name of the healthcare/pharmaceutical company until the end of the interview, just in case knowing this affects any responses.

I understand that the purpose(s) of the company observing live will be Market Research
The people in the company who will listen to or view will be in the following functions/roles: Market Research Department, Marketing Department, Regulatory Departments

Declaration

I agree to the audio recording and video recording of my interview and online contributions being listened to by personnel from the sponsoring company (and their agents) for the purposes stated above. This may also include using interview recordings within an AI tool for analysis purposes.

Yes

The audio/video recording may be transferred outside of the EEA.

Yes

In some cases the sponsoring company would like to use material (for example a particular quote or picture) in an individual response further (for example for training or communication purposes). In such a case I agree to be recontacted to ask my consent for that use.

Yes

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Timestamp

Audit

December 15, 2025 11:51 am BST

HRW - Respondent Permission Uploaded by Georgie Chaffey - [email protected] IP 82.148.32.25

December 15, 2025 12:17 pm BST

Take Part - [email protected] added by Georgie Chaffey - [email protected] as a CC'd Recipient Ip: 82.148.32.25